Create an inbound shipment

Shipping products to the warehouse? Follow the steps explained below to create an inbound shipment order.

☝️ Make sure to double-check the information you enter before finalizing your inbound shipment!

In this article:

1. Create an inbound shipment
   
   
   1. Fill in the required information
   2. Add products to the shipment
   3. Finish up your inbound shipment creation
2. Download the Delivery Note

1. Create an inbound shipment

• Access the Inbound Shipments tab

• Click on Add a Shipment or 
• Hover over the thunderbolt at the top right corner and select Add inbound shipment

a. Fill in the required information

• Select the warehouse you want to deliver your products to in the drop-down menu under Warehouse

• Fill in the boxes Carrier, Supplier, and Supplier order number (if such a number exists).
• Choose an expected arrival time (date and time). If you are not sure, indicate the earliest possible time.
  
  ⚠️ Please respect buffer time as explained in our Reception Policy.

• Complete the Expected box count
• Complete the Expected pallet count if you're shipping pallets 

b. Add products to the shipment

You may add products in two ways: i) manually or ii) through a CSV import.

i) Add products manually

• Click on Add product to shipment
• Select the products in the drop-down menu 

• Once a product has been added, fill in:

  • The Supplier SKU (Stock Keeping Unit), if your supplier uses a different SKU
  • The quantity

• If you want to delete a product, click on the ➖ icon

ii) Add products through a CSV import

• Hover over the Import products from CSV button
• Download the template to see how your CSV file should be structured

• Prepare your CSV file
• Click on Import products from CSV
• Import your file

Now your products should appear!

💡To learn more about inbound shipment through a CSV import, read this article.

c. Finish up your inbound shipment creation

i) If you are ready to create your inbound shipment

• Make sure all the information is correct
• Click on Create and finalize

ii) If you need more time to finalize your inbound shipment

• Click on Create as a draft

💡 Draft inbound shipments will then appear in a background of white and gray stripes and will have the status Draft 

• To edit a draft inbound shipment

- Click on the arrow to access its page

- Click on the 3 dots at the top right corner

- Click on Edit

- Make the necessary modifications

- Click on Save

• To finalize a draft inbound shipment

- Make sure all the information is correct

- Click on  Finalize

Forgot to add a reference?

No problem! Just create a new inbound shipment adding only the missing reference so that it can be processed by the warehouse.

2. Download the Delivery Note

Once you've created your inbound shipment, the Delivery Note will be generated by our system. 

• Download it and share it with your supplier or courier. 

⚠️As explained in our Reception Policy, the delivery note must be visibly attached to your goods once they arrive at the warehouse.

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