Lot management | Frequent questions
How are lots managed at Bigblue? Please find your answers in here! 📍
1. I’d like to enable lot tracking for an existing product. What steps should I take?
- Kindly note that it is not possible to transfer the stock of an old SKU (without lot tracking) to a new SKU (with lot tracking)
- If you create a new SKU for an already existing product in order to activate lot tracking, we recommend you to: first, empty the old SKU's stock, and second, use the new SKU
- As long as you keep the link between your shop's product and the old SKU, the old SKU products are automatically selected to fulfill the incoming orders
- Once the old SKU is out of stock, it is time for you to update the link to the new SKU
2. What’s the criteria used to select a product for an order’s fulfillment?
By default, we follow the FEFO (First Expired, First Out) rule, meaning we fulfill orders using products with the closest expiration dates. However, you have the option to select a specific lot when creating an order (see Create an order manually). Please note that manually selecting a lot may impact productivity.
3. Where can I track lot-related information?
- Access the Inventory tab
- Search for the SKU whose lots you want to track
- Click on the searched SKU
- On that page, scroll down to the section Lot inventory
💡 The information appearing on this table can be exported through an inventory export
4. How can I export my inventory per lot?
If you activated lot management for your products, you will automatically receive your inventory export per lot as soon as you export your inventory from the app.
Please note that you will only receive lot inventory on current date, not for a past date.
5. What happens for products that belong to an expired lot?
Products that belong one of the following type of lot are no longer used for the fulfillment of orders and appear as Expired in the inventory (see question 3):
- a lot that will reach its expiry date in less than the indicated lot expiry threshold delay
- a lot that has already reached its expiry date
6. Is it possible to organise the retrieval of products by lot?
If you need to retrieve products of a specific lot from your stock, you may send your request to our Customer Care team (see Get in touch with Customer Care) who will liaise with the Warehouse Manager and organise this for you.